Submission deadline: 08 October 2021

All paper and poster presenters must upload their video presentations no later than 08 October 2021. Paper presentation videos should be 10 minutes long, and poster presentation videos should be a maximum of 10 minutes long. Please save videos in .mp4 format. 

Videos should include a title screen (3-5 seconds) listing the presentation title and the presenter's name. Those who wish to share handouts or provide other supplementary materials with attendees may upload those materials when uploading the presentation video. All presenters are encouraged to submit transcripts or summaries of their presentations to support conference accessibility.

When uploading a video or other presentation materials (handout, chart, translation, etc.) please name your files using the following naming protocol:

"LastName-FirstInitial_Abbreviated-Presentation-Title."

(e.g. "Roberts-H_Songs-Puget-Sound-Salish.")

Uploads above 1GB cannot be accepted. If you are presenting at more than one session, please submit a separate form for each presentation. For information on how to create your presentation video, please consult the guidelines on recording below. 

VIDEO RECORDING GUIDE FOR PRESENTERS

For most presenters, participating in the online MEWE2021 will require pre-recording and uploading a presentation. If you have to prepare a video for upload and are NOT a multimedia enthusiast, we recommend that you keep it simple and just add voice or video narration to your existing PowerPoint presentation. It is easy to do and uses software that is likely already available to you as part of Microsoft Office.

ACCESSIBILITY

These guidelines are provided to improve accessibility. We request that all presenters use them to create more accessible presentations.

• Provide a transcript to accompany your presentation.
• Using PowerPoint to create your presentation? View the list of best practices for creating accessible PowerPoint presentations.
• Speak clearly and slowly, using clear language. Avoid or explain jargon, acronyms, and idioms.
• When the main audio is a person speaking and there is background music, set the levels so people with hearing or cognitive disabilities can easily distinguish the speaking from the background.
• Use high contrast colors (light background with dark text) and a color blind safe color scheme. Use the Adobe accessible color generator to find a color blind safe palette.
• Do not use color as the only method for distinguishing information.
• Use large (at least 24 point), san serif fonts (e.g., Arial, Verdana, Helvetica).
• Minimize the amount of text on slides.
• Limit the number of visuals on slides. Images that are used should be described so that people with visual impairment know what image is being displayed. Graphs and charts should be described and summarized.
• Avoid presenting images of complex charts or tables. Make graphics as simple as possible. Graphs and charts should be described and summarized.
• Make sure that videos shown in the presentation are captioned and audio described. Give a brief description of what is in the video before it is played. This will help audience members with visual impairment to establish context for what they will hear.